Streamlining the Onboarding Process: Best Practices for Schools

Just as important as finding the right candidates, is having an onboarding process that is efficient for everyone involved. This sets the stage for success and allows all new team members to excel in their new positions. A poor onboarding process can leave new hires feeling confused and unmotivated. It will also impact their understanding of their role within the school system.

Schools face unique challenges in the onboarding process which is why it’s important to know how to specifically address them so you can streamline the process. We’ve compiled some useful tips to help your new candidates best settle into their new positions and get excited about their new roles.

Onboarding Challenges Schools Face

Unique Training Needs

Staff members in academia have very unique roles which is why they have different training needs. From administrators to paraprofessionals, each team member needs to have a training and onboarding process that fits their responsibilities. This can be challenging if there is not enough support staff and resources to provide this need.

Information Overload

Some new staff members may feel as though there is an information overload during the onboarding process. Striking a balance between offering necessary training and information versus other items that can wait to be introduced is crucial. This way new hires can focus on the most important information first.

Little Pre-Boarding

Many new hires are faced with little to no pre-boarding. This comes in the way of paperwork to fill out, badges, and other information to make the process go smoother. Looking to see what can be done before the official onboarding process starts is key.

Best Onboarding Practices for Schools

There are several things that schools can do to address the challenges they face during the onboarding process and make the process go more smoothly.

Accommodate Process to Different Learning Styles & Roles

It is crucial that schools differentiate training based on each team member’s specific roles. This translates to allowing each staff member to focus on the training that is most relevant to their positions and accommodating different learning styles. This may mean offering information verbally and in print.

Document Information

As was mentioned above, the onboarding process can be overwhelming. Your new employee may not remember every detail of their training. This is why having this information stored elsewhere for future reference is so important. This can help prevent important information from being lost or forgotten. It also provides employees with access 24/7 to resources they need to be successful in their roles.

Utilize Technology

Using technology can also help to streamline the onboarding process and training. Having online training or other tools can help to make the process more efficient. Allowing new hires to fill out necessary paperwork online rather than having paper copies and inputting it later can save time and create a seamless process.

Implement Job Shadowing

Allow new hires to see their colleagues in action. This can help them to better understand how your school system works and what they need to do to be successful.

Get Feedback

The only way you will know if your onboarding process is a success is if you get feedback. During and after the process ask staff what was beneficial about the process and what needs work. This can help you to be aware of what can be done to streamline the process.

At Summit Careers, our team is here to help you every step of the way to ensure a smooth and efficient onboarding process. Contact us today to learn more about our services and how we can take your hiring process to the next level.

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Time Lost In Limited Hiring Pools - Don't Start Looking When You are Desperate

March 15, 2025

Finding the right job candidates can be one of the most tedious tasks, especially if you have a specific niche you’re trying to fill. This process can take longer than you’d like. This is why you want to start your search before it's too late. If you wait until you really need to fill a position, you’re going to find yourself in a limited hiring pool that is quickly going to turn into desperation, which means you won’t find the best candidates. As we take a closer look at how a limited hiring pool can hurt your candidate search, we’re also going to share some tips to avoid a desperate hunt to find candidates. What Does “Limited Hiring Pool” Mean? A limited hiring pool refers to a scenario where there is a small number of qualified candidates who are available to fill a specific opening. As you can imagine, this makes it difficult for a company to find the right employees. Factors like geographic location, industry trends, and a specific skill set, can all play into finding yourself in a limited talent pool. How to Avoid Being Caught in a Limited Hiring Pool Start as Early as Possible To avoid getting stuck in a limited hiring pool, you should put out job descriptions as soon as you know you’re going to need to fill a position. This should happen well before the actual job vacancy occurs. This gives enough time to sift through resumés and find the best fit. This should also give you a larger pool of applicants to choose from. Actively Network Even if you aren’t actively hiring, you could be actively networking. Attend job fairs, local events, and anything else that will put you in front of potential candidates. By taking this step, you will already have some connections to people who may be looking to fill your positions when they become vacant. Update Job Postings Keep job postings updated so that they are ready to go at a moment’s notice. This can be helpful if someone abruptly leaves your company. If you have to waste time crafting the perfect job posting, you may quickly find yourself desperate for candidates. Just having to click “upload” is one of the quickest ways to get your job vacancy filled. Utilize Social Media Social media can be extremely helpful when searching for candidates, but be ready for an influx of people! It can be overwhelming to discover just how many people may respond to your social media post, but this certainly widens your pool of potential candidates. This is a great way to discover many different types of candidates. You may even find people who are perfect for future roles. You can always remove the post if you find yourself drowning in a pool of unqualified candidates. Offer Employee Referral Incentives Offer your current employees incentives if they can find your next superstar. Many times people have friends and acquaintances who are looking for the types of jobs you’re posting. A monetary bonus or some type of incentive for your current employee can be a great way to attract talent and avoid setting off a desperate search for new workers. Plus, it shows prospective employees the type of working culture they may be a part of in the future. This positive atmosphere will reflect well on your company. Work with a Recruitment Agency An excellent way to avoid limited hiring pools is to work with a recruitment agency. They are constantly receiving resumés from people with a variety of skills. The best part is that you don’t have to go through all of the paperwork. The agency does it for you and presents you with only the top candidates to fill your position. This saves you valuable time that you can use to complete other tasks within your company. If you’re interested in working with a recruitment agency that gets results, Summit Careers is here to help. We have a growing database of candidates in a variety of careers who are looking for jobs just like yours. Reach out to us today to see what the Summit Careers team can do for you!

The Future of Manufacturing : Local Investment and Local Talent

February 10, 2025

Whether you’re searching to fill a vacancy in the manufacturing sector or looking to use your skills in a new position, it’s important to be aware of market trends that can impact employment. These trends can influence your hiring and job search methods. At Summit Careers, we can tell you that there is a growing push towards local investment and local talent. What does this mean for you if you’re hiring or in the middle of a job search? Read on to find out. The Push for Local Investment and Local Talent in the Manufacturing Sector As 2025 forward, more companies are looking to form strong relationships with those in nearby communities to find the skilled workers they are looking for. Focus on Local Education By focusing on local education, manufacturing companies can connect with local universities and research centers who have access to those searching for jobs just like the ones they are looking to fill. This type of collaboration helps to form strong ties between the manufacturing sector and the community as they both work to fulfill each other’s needs. New job seekers can benefit from local employers who are looking for their skillsets. Regional Experience Those looking to hire for manufacturing roles are likely to look for applicants with regional experience. This can be useful in certain manufacturing sectors because less time is needed for training since some specialized skills are already present. Many times, those with local ties may also be more likely to stay in a certain job, making it easier to retain employees and spend less time on training a revolving door of new hires. Those in the region who have these skills can have an advantage when they apply for jobs in the area. Since certain manufacturers may be specifically seeking them out, they can rise to the top of the applicant pool. This can be beneficial for applicants who want to stay local and don’t want to look far to find their next career opportunity. Increased Punctuality Focusing on a local pool of applicants can reduce commute times and increase employees’ punctuality. There should be less of a chance of an employee being repeatedly late to work if they have a shorter commute time. Employers like this because it also leads to more productivity. Eliminate Relocation Costs A focus on local investment and local talent can eliminate relocation costs for companies. Since an employee won’t have to move across the country to start work, companies don’t have to worry about moving and other relocation costs they may have otherwise paid. Workers can start promptly, which is always a plus. This trend is a win-win on both sides. Economic Growth Focusing on local investment and local talent can help foster economic growth within communities. By investing in local economies with skilled workers, the economy can grow as manufacturing companies give back to the community. By hiring locals, there is less unemployment and communities can flourish. Increased Productivity You can expect to see a shift towards more local talent because it increases productivity. Those who are from the region tend to have a close connection, making them want to contribute more. This results in more efficiency for the companies that hire these workers. Workers may also have an incentive to work harder if they know that their neighbors will benefit from their expertise. If they are working on structural elements that will help a local roadway that their neighbors use, they will have hometown pride, knowing that their work is benefiting their community. Understanding of Local Challenges Hiring locally benefits manufacturing companies and employees because there is a basic understanding of local challenges. Someone who is familiar with the area will know the history and any challenges that the area has faced. They will be able to see how their expertise can help companies facing these challenges. If you are a manufacturing company looking to fill vacancies or someone on the hunt for a new opportunity, contact Summit Careers to learn more about our manufacturing staffing services.

The Future of Education Staffing: Trends and Predictions

January 20, 2025

As we enter a new year, many school districts and academic institutions continue to face a staffing crisis. Statistics show that there are nearly 50,000 teacher vacancies across the country, and this is only accounting for public education. As the education sector continues to look for ways to combat this problem, it’s important to be aware of trends and predictions in education staffing. The team at Summit Careers continues to keep a close eye on these trends and predictions as we work to fill vacancies in academia. Let’s take a closer look at these trends and predictions that you’ll want to watch in the future. Education Staffing Trends & Predictions 4-day School Week Some districts, especially in rural areas, have switched to a 4-day school week to save money. This not only saves money on busing and heating and cooling schools but can be used as an approach to attract and retain teachers. Some schools that have adopted this approach are seeing achievement rates that either match or exceed students’ performance during a traditional 5-day workweek. Data-Driven Education Employees who can utilize data analytics will be high in demand. This data can help staff and institutions better understand student behavior, identify trends, and try different teaching strategies. This can help to boost student success rates by improving course content and personalizing learning paths. Supporting Teacher Mental Health Teacher burnout has risen and more schools are looking for ways to better support the teachers they hire to retain them effectively. Efforts are being made to better protect teachers’ planning time, as well as cut back on meetings. Many districts are also looking at how school spaces are set up to better meet the needs of teachers as they look for ways to spark creativity and foster a sense of community. Focus on Diversity and Inclusion Expect to see a greater emphasis on creating a more diverse and inclusive workforce in the education sector. This includes recruitment and retention efforts of various underrepresented groups. Personalized Learning Pathways School districts and higher education institutions will be doing more to support the professional growth of educators. This can include efforts such as access to more online and in-person resources, as well as customized training programs. Increased Use of Alternative Certification Programs Better utilization of alternative certification programs is expected to become a more popular way to combat teacher shortages and diversify the teaching workforce. Improved Systems School districts are expected to work toward better systems of getting tasks done and saving teachers time. Many teachers are overwhelmed by the tasks at hand. With more efficient systems, they can save time and reduce stress. This time can be used for more student instruction and engagement. Investing in Retention Retaining quality teachers has become increasingly difficult. Expect to see an increased focus on ways to keep solid staff members who are looking for long-term employment rather than adjunct faculty and staff. This includes looking for more candidates who are in line with the institution's mission, values, and vision. Those who are on the same page are more likely to remain engaged and stay longer in their positions. Adapting to Remote and Hybrid Work Seeking new hires who are on board with remote and hybrid learning situations, especially in higher education is expected to be more of a priority. Hiring managers will be looking for flexible employees who can adapt to this environment. The future of education staffing will be characterized by innovation, adaptability, and a focus on equity and inclusion. By embracing these trends, prospective hires can be more attractive to hiring managers as they look for opportunities that will help them grow and reach their fullest potential. Contact Summit Careers for Your Education Staffing Needs The team at Summit Careers is committed to helping you with your education staffing needs in 2025. Whether you need to hire candidates or are looking for your next career in the education sector, Summit Careers has the resources you need. Reach out to us today to learn more about our staffing programs!